Category Archives: MS OneNote Team

Clean Notebook (Privatizer/Scrubber)

Posted by on January 27, 2011 2 comments

OneNote 2007

OneNote 2010

Download

Download

Also referred to as:   Scrubber(.zip), Notebook cleaner and privatizer, OneNote 2010 Privatizer, OneNote 2010 Cleaner(.zip)

Gary Neitzke wrote this tool and here is his summary:

Purpose:

To remove author information and reset navigation points to make the notebook easily distributable.

Description:

This add-in will allow you to prepare a notebook for distribution. When started it will do several things:

1.) Reset all navigation points to the top most page of each section, and the top most section of each section group.

2.) Removes selection from content so the cursor will be in the title box

3.) Clears Author and LastModifiedBy items .

This tool also includes a pair of registry files to toggle cleaning the names on or off. If you only want to move focus to the top of each page in a notebook, double click the "DisableCleaning_Names.reg" file to leave the author names intact. To re-enable this functionality, click the "EnableCleaning_Names.reg" file. Cleaning the names is the default.

ONPT_CleanNotebook

 

Use Cases:

First, suppose you are an administrator creating a section or some pages in a "New Employee Orientation" notebook which will be shared with all new employees at your company. OneNote keeps track of who modifies information on a page in shared notebooks (right click the "Outline Element" to see on the context menu who last modified it), but in this scenario, it is really irrelevant who typed the information. Wouldn’t it be nice to remove that data from the notebook?   (John Guin)

Another problem is a bit more subtle. If you add a lot of information to a page, focus (technically, the "insertion point," or location of the cursor) is remembered and focus goes to that location when anyone navigates to that page. For our scenario, you would probably want the focus to be at the top of each page by default, but since you probably typed the information at the bottom of the page most recently, focus is left at the bottom. The tedious way to move focus to the top of the page is to manually open each page and click at the top. (John Guin)

Page Tab PowerToy for OneNote 2010

Posted by on December 23, 2010 4 comments

OneNote 2010: Download (Jeff’s original post)

OneNote 2010 introduced two new UI elements to deal with Subpages…

  • Expand/Collapse chevron at end of Page Tab

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  • "Page Floatie"
  • Plus the existing menus and shortcuts…

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Jeff has created a PowerToy to help Expand/Collapse all the groupings, one group, plus added the Increase/Decrease Indent to the ribbon’s View tab.

  • Usage Note: It uses the state of the first grouping when doing Toggle All Groups.
    • In the example below it would expand "PowerToys" and leave "Screen Clippings" expanded.

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Template Manager for OneNote

Posted by on December 22, 2010 11 comments

OneNote 2010: Download (Jeff’s original post)

OneNote 2007: Download (Jeff’s original post)

OneNote’s Template feature can be very handy for repetitive Checklists and Meeting Minutes. They can also be used to add background pictures and dress up your existing pages.

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Jeff created a PowerToy to help manage your templates, since it can be somewhat cumbersome using the built-in workflow. It does not include the existing installed templates by default, but you probably don’t want the clutter of 100+ templates anyways.

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Example usage for a Deacon’s Meeting…

  • Use the "Formal Meeting Notes", add all possible attendees, insert church logo, save as Template.
  • At start of meeting, just create a new page and insert your template. Remove non-attendees.
  • At end of meeting, do a Save As… PDF.
  • Next Meeting, just copy over any open issues or agenda items

Another Example for Daily To Do List…

  • Create a page from one of the Planners.
  • Customize to your workflow.
  • Add links to common notebooks, shortcuts, and repetitive tasks.
  • Save as New Template using PowerToy

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OneNote Word Count

Posted by on December 13, 2010 9 comments

OneNote 2010: Download (Jeff’s Original Post )

OneNote 2007: Download (Dan’s Original Post )

 

Counts the number of words, characters (with and without spaces), outlines, paragraphs and ink words on a page.

2010 Version: (Images from Jeff’s Blog)

2007 Version: (images from Dan’s Blog)

Sort Sections 2010

Posted by on December 12, 2010 2 comments

OneNote 2010: Download (John’s Original Post )

Similar PowerToy for 2010: Download (Jan’s Original Post)

OneNote 2007: Download (Dan’s Original Post )

 

John Guin provided an updated version of Sort Sections for 2010…

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Similar PowerToys:

1. Dan also wrote a Sort Pages for 2007 (download), but it does not yet appear to have been updated for 2010.

2. OneNote 2010 Sort Utility is a stand-alone application, but will sort Pages as well…

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Task Requests from OneNote Meeting Notes powertoy

Posted by on December 12, 2007 9 comments

From John Guin…

Task Requests from OneNote Meeting Notes powertoy

The “Week of OneNote 2007 Powertoys” continues…

 

One of the most frequent requests we hear for new OneNote functionality is “more integration with Outlook Tasks.”  Frustratingly, it always seems like no two people agree on what this means.  A few users have wanted a method to assign tasks to others during meetings.  The scenario is something like Alice and Bob meet, Alice takes notes on the meeting and wants to assign some of the action items to Bob.  Today I present an addin to integrate this functionality into OneNote.

 

This will add a task request button to the Outlook Tasks toolbar in OneNote.  You can enable that toolbar via the View | Toolbars | Outlook Tasks menu command.  If you are in a meeting notes page, you can click that icon to create a task request with this functionality:

  1. It will have the TO: line populated with the attendees of the meeting
  2. The original body of the message will be added to the body of the task request
  3. Any tagged text will be added to the body of the task request.

 

Since the task request will be sent, there is nothing to link it back to in Outlook.  I’ve seen a few variations of this which use the name of the recipient as the To: field, but this approach doesn’t depend on that rigid of a notebook naming scheme.  And since items 1 and 2 above come from the meeting notes table, you will get odd behavior if you use this on a non-meeting notes page.

 

Example:  here is a weekly meeting I have with Mike Tholfsen:

 

And here is the resulting task request:

 

 

 

Here is where to install it:

http://johnguin.members.winisp.net/Shared%20Documents/TaskRequestFromMeetingNotes.zip

Or

http://elhombre.members.winisp.net/api/TaskRequestFromMeetingNotes.zip

 

And the source files:

http://johnguin.members.winisp.net/Shared%20Documents/TaskRequestFromMeetingNotes_source.zip

Or

http://elhombre.members.winisp.net/api/TaskRequestFromMeetingNotes_source.zip

 

 

Let me know what you think!

 

Questions, comments, concerns and criticism always welcome,

John Guin

Waiting For: 7 New PowerToys from MS OneNote Team!

Posted by on December 3, 2007 7 comments

From John Guin’s post…

  1. A template manager.  Yes!  Finally!  And it’s being developed by Jeff Cardon, so you know it is high quality.  Apply templates to currently existing notebooks.
  2. Table summation (me).  Add columns of numbers in tables!  Earth shaking!
  3. A privatizer (removes names from notebooks) and cleaner addin.  Helps fix random focus behavior in just published notebooks.  (Gary Nietzke).  Yes to privacy!
  4. A Journal to OneNote Exporter (or importer, depending on your point of view) (Lin Wang).  Don’t stay with the Windows journaling tool!
  5. Create Task Requests from Meeting notes (me) – More task integration with Outlook!
  6. An audio fine tuner (Jeff) – make OneNote into a Karaoke machine!
  7. An image rotator (Gary) – I’m turning backflips for this one!


OneNote Printout Manager

Posted by on September 19, 2007 24 comments

via Daniel Escapa…

OneNote Printout Manager

Yet another powertoy written by Jeff Cardon (*applause*) that will help you when you are printing a lot of documents to OneNote. I will just let his user guide speak for itself:

Installation:

  • Download from here: ONPrintManager.zip
  • Run Setup.exe and follow the prompts.
  • Run OneNote and click on the following button:

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UI and options:

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Preview:

Changes made to any of the settings in the dialog are displayed in the preview pane. The preview pane will display up to 3 images per column. An elipses (…) is used to indicate that additional images may appear beneath the current set of images.

Printout size:

The Printout size slider control can be used to adjust the size of the printouts. The size range can be between 1% and 200%. 100% is the default size.

Printouts per page:

Use the Printouts per page option to specify that you want OneNote Printout Manager to separate a given number of printouts onto separate pages. The printouts per page can range from 1 to 99. When this control is checked, OneNote Printout Manager will create a new subpage after it reaches the image representing the value specified and continue execution. Each subpage will have the title of the original page with a sequential number appended to it. If the original page is untitled, OneNote Printout Manager will attempt to obtain the text inside the first printout on the page and use for the title. See Additional information below.

Set printouts as background:

Use the Set printouts to background option to set the printouts to be background images instead of floating images. When a printout is set to be a background image the printout is anchored to the page and notes can be added on top of the image without it moving or becoming selected.

Columns per page:

Use the Columns per page setting to determine the number of columns per page to organize your printouts in. The printouts are laid out in order from left to right. e.g. printout image #1 will appear in column 1, printout image #2 will appear in column 2, etc. Once the number of columns is reached, OneNote Printout Manager will repeat the process in the next row. e.g. printout image #3 will appear in column 1, printout image #4 will appear in column 2, etc.

Spacing between printouts:

Use the Spacing between printouts setting to specify the amount of space you want OneNote Printout Manager to put between each printout. The amount of space indicated will be used for both horizontal and vertical spacing. The value is expressed in points, where there are 72 points per inch.

Margins:

Use the Margins settings to specify the top and left margins. These values are expressed in points, where there are 72 points per inch.

Save current settings as default:

Use Save current settings as default to remember any changes you make for the next time you run OneNote Printout manager

Additional information.

Undo is not fully supported with this utility. You’ll find that making simple sizing, margin, spacing, columns or background changes to the printouts on a single page can be undone. However, organizing printouts onto separate pages cannot be fully undone. Therefore, a mechanism to restore your page to the last state before running the utility is provided using the Restore utility. This utility (restore.exe) is located in the install folder where you initially installed OneNote Printout Manager. You can simply run Restore.exe to restore the original page back to the section you are currently viewing.

This is great for those people who have been asking for this on the newsgroups as well as the many students who use OneNote. Hope you enjoy and once again thank you to Jeff Cardon who developed & tested this, nice work Jeff!

Make Subpage PowerToy

Posted by on August 23, 2007 8 comments

Another powertoy from Jeff Cardon, one of the OneNote Testers…

Make Subpage icon…

  • Works for multiple pages as well

http://johnguin.members.winisp.net/Shared%20Documents/makesubpage_setup.zip

.

via John and Dan

Merge Pages PowerToy

Posted by on August 23, 2007 8 comments

A powertoy from Jeff Cardon, one of the OneNote Testers…

Takes selected pages in OneNote and at the click of a button it will merge all of the pages together into one page.

A screenshot of what it looks like in the toolbar:

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Direct download link mergepages_setup.zip

Some notes: there is a popup dialog which explains Undo is not supported.  You can disable this dialog if you want, and I recommend disabling it as soon as you get comfortable with the implications that Undo is not supported.  There is another warning if you merge more than 10 pages at a time.  Again, you can disable this warning.

 

The reason I suggest disabling those warning are this is another managed code addin, so we cannot control focus of the confirmation dialogs.  If you click the button and it looks like nothing happened, look “behind” OneNote to see the dialog.  It’s easier just to live without the dialogs when you merge pages.

 

When installing, as usual, exit OneNote, run setup.exe and choose to install for all users.